1. Introduction
Yellowstones Properties Ltd (“we”, “us”, “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and share your personal data when you visit our site, especially around properties listed for sale, rent, or management.
2. Legal Framework
We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, ensuring your data is handled lawfully, transparently, and securely.
3. Information We Collect
Depending on your interaction, we may collect:
-
Identity & Contact Information: Name, email, phone number, postal address
-
Property & Transaction Details: Preferences, property details, enquiry specifics
-
Technical Data: IP address, device/browser type, website usage patterns.
-
Marketing Preferences: If you subscribe to updates or newsletters
4. How We Use Your Data
We only use your data for purposes where there is a lawful basis under UK GDPR:
-
To respond to enquiries, manage bookings, or facilitate property transactions (contract execution)
-
To comply with legal obligations (e.g., financial or anti-fraud checks)
-
For our legitimate interests—such as improving our services or keeping records—provided your rights don’t override these interests.
5. Sharing Data with Third Parties
We may share limited data with trusted partners—such as solicitors, contractors, or payment processors—for purposes like completing a property transaction or maintenance request. We always ensure proper safeguards are in place.
6. Data Storage & Security Measures
We implement appropriate technical and organizational measures—such as secure servers, access controls, and encryption—to protect your data from unauthorized access or breaches.
7. Your Rights Under UK GDPR
You have the right to:
-
Access and receive a copy of your personal data
-
Request correction of inaccurate data
-
Request erasure of your data (“right to be forgotten”)
-
Object to how your data is processed or request restriction
-
Request data portability, where applicable
-
Withdraw consent at any time when data processing is based on consent
-
Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unsatisfied
8. Use of Cookies & Similar Technologies
We use cookies to optimize your experience:
-
Essential cookies: Needed for site functionality
-
Performance/Analytics cookies: Help us monitor and improve site performance
You have the option to accept or reject non-essential cookies, and you can adjust your preferences using browser settings or banner options.
9. Data Retention
We keep your personal data only as long as required for legitimate business, legal, or tax purposes. When no longer needed, your data is securely deleted or anonymized.
10. Children’s Privacy
Our site is not specifically designed for users under 18. If we ever process personal data of minors, we will meet the standards of the Age Appropriate Design Code.
11. Contact Information
If you have questions or wish to exercise your data protection rights, please contact us:
Data Controller:
Yellowstones Properties Ltd
[Insert postal address or PO Box]
Email: [Insert contact email]
Phone: [Insert phone number]
12. Policy Updates
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.
Why This Works
-
Reflects UK legal requirements under UK GDPR and Data Protection Act 2018
-
Addresses transparency around data collection, sharing, and user rights, including cookie usage and data security
-
Provides clear contact details and complaint procedures, building trust and compliance